
In the job market, we all are well aware of the importance of first impressions. A well-written email with your resume can even grab you a job. However, your qualifications and skills do matter, but the way you put it is of more importance.
Your email template does play an important role in taking you to the next level of hiring. We have come up with the best job application templates for you, which can make your job search easier and give you success. Let’s get started.
Table of Contents
Copy-Paste These 7 Email Templates for Your Job Application
Getting your favourite job is everyone’s dream come true. However, an email can help you get the job or lose it too. We have come up with the 6 best free job application templates which will make sure to leave a long-lasting impression on your hiring manager via email. Let’s get started.
1. The Fresh Graduate
This template is ideal for the fresh graduates as they have less experience and give attention towards achievements and qualifications. Not only this, they emphasis on the skills and courses you have done
Subject: Application for Sales Assistant Role
Dear [Hiring Manager],
I am writing this to show my interest in the Sales Intern position as advertised on your company website. However, I am recently graduated with degree in commerce from XYZ University. With my graduation time, I have gain experience and polish my skills in different internships and courses.
Not only this, during my four years of graduation, I have worked on my communication skills and digital marketing. I have an immense passion for sales and am creative enough to design different strategies. Please have a look at my resume and let me know your thoughts on it. Looking forward.
[Signature]2. The Experienced Professional
This email template is for professionals who have enough experience and insights into the industry.
Subject: Proven Content Writer Seeking New Opportunities
Dear [Hiring Manager],
With over 20 years of experience in the content writing field, handling more than 3000 words a day and fulfilling all the requirements of the content, I am looking forward to bringing my experience to your esteemed organization. My past experiences have a good track record, which shows commitment to work and being updated with the latest rules and regulations set by Google.
After giving 10 years in this industry and working as team lead for 5 years, I have seen my content ranking and boosting the traffic on sites, proving the authenticity of my work.
I’m attracted to [Company Name] for its positive working environment and excellence, which are principles I deeply value. I look forward to discussing how my experience can contribute to your team’s goals and success.
Best regards,
[Your Name]3. The Remote Job Seeker
The individuals who opt for remote jobs should focus on time management capabilities and past remote job experience. This will open more chances for you to get the job. Moreover this email job application template will be ideal for remote job individuals.
Subject: Experienced Marketing Professional Ready to Excel in a Remote Role
Dear [Hiring Manager],
I am looking forward to the remote graphic designer role in your company. With 5+ years of experience in this field, I have created different designs for social media, websites, and so on. At [Previous Company], I used to handle the graphics of all the websites and make trending reels and post to keep social media pages active. Not only this, I am very well aware with graphic designing related tools Adobe Photoshop, Canva and so on.
I would love to become a small part of your company and give my contribution as well. From banners, flyers to reels, I have vast experience of 5 years, handling different tasks. However my resume has been attached below, please have a look. Looking forward to hearing from you.
Thanks,
[Your Name]4. The Part-Time Job Seeker
The individual who want to spend some hours in earning, and looking for part time job. He is willing to work but for restricted time.
Example
Subject: Application for Part-Time [Job Title] at [Company Name]
Dear [Recipient’s Name],
I am writing this email to show my interest in this part-time [Job Title] position at [Company Name]. With my experience in [relevant experience/skills], I am sure that my capabilities will be enough for this role.
I have years of track record of [briefly describe relevant achievements], and I am interested in this job because [mention specific reason related to part-time work]. My daily routine aligns well with this role and I am fully dedicated towards providing quality work.
Please have a look at my resume, which is attached below. I am looking forward to getting this role and discussing my availability and skills, which will be ideal for this designation. Thank you for considering my application.
Best regards,
[Your Full Name]5. The Contract Position Seeker
The individual is looking for short-term or contract-based jobs, focusing on special expertise and flexibility. The simple job application email template below can be helpful in finding an ideal job on a contract basis.
Subject: Application for Contract Position – [Job Title]
Dear [Recipient’s Name],
This email is to express my interest in the [Job Title] contract position at [Company Name]. With years of experience in [relevant skill/field], I am sure that my skills will be giving good output to your team on a temporary basis.
My resume has [briefly describe relevant experience], and I have done various projects with perfection in past on on contract basis which required [specific skills or attributes]. I am looking forward to this opportunity at [Company Name] because [mention a specific reason or project that interests you].
Here is my resume attached below, please review it. I am up for an interview at the earliest slot available. Looking forward.
Best regards,
[Your Full Name]6. The Government Job Seeker
The person who wants to get government position, focusing her dedication towards the public service and her suitable skills which makes her perfect for the job.
Subject: Application for [Government Position Title] at [Department Name]
Dear [Recipient’s Name],
I am writing to show you my
Interest towards the [Government Position Title] at [Agency/Department Name]. By using appropriate email template, I have prepared my application to show my interest and commitment with public service and my expertise in [relevant field/sector].
During my service in [Previous Organization], I [briefly describe relevant achievements], highlighting my focus and loyalty to [specific public service mission]. I am devoted towards this role at [Agency/Department Name] because [mention a specific reason related to the agency’s mission or projects].
With my resume below, you have an idea about my experience and qualifications. I am eager to know your response about my hiring.
Sincerely,
[Your Name ]7. The Career Changer
This template is for individuals transitioning to a new career field. It focuses on transferable skills, passion, and adaptability while addressing the lack of direct experience.
Subject: Application for [Job Title] – A Passionate Career Transitioner
Dear [Hiring Manager],
I am excited to apply for the [Job Title] position at [Company Name]. With a strong foundation in [previous industry/field] and a passion for [new industry/field], I am eager to bring my transferable skills and dedication to this role.
In my previous role as [Previous Position], I honed skills in [specific transferable skills, e.g., problem-solving, communication, or project management], which I believe are directly applicable to the demands of [Job Title]. Additionally, I have taken proactive steps to bridge the gap by completing [relevant courses, certifications, or personal projects].
[Company Name]’s commitment to [specific company value or mission] resonates deeply with me, and I am confident that my adaptability, enthusiasm, and fresh perspective will contribute positively to your team.Please find my resume attached for further details on my qualifications. I would welcome the opportunity to discuss how my unique background can support [Company Name]’s goals.
Thank you for considering my application. I look forward to the possibility of contributing to your team.
Best regards,
[Your Name]
Importance of Effective Email Writing
A well-written email is enough for professional communication and gives you a platform to deliver your thoughts in a manner. They don’t create any misunderstanding and give rise to accuracy. This way, the receiver won’t ask for any clarity. An email with a good template or structure having clear subject lines and concise paragraphs encourages the reader to read the complete email with full focus and saves time. This makes the process efficient as well as gives a professional image from your side, improving chances to have positive, stronger connections at the workplace.
Effective email writing makes it easier to maintain formal documentation of conversations, which is helpful for the future. When you are writing an email, you should be careful about your tone. It should be respectful and not frank at all. The most important thing is that you should double check everything and proofread it before sending. The poor email full of mistakes can give your bad image and show your carelessness and laziness. Hence, mastering the trick of effective email writing is a must for smooth business world communication. However, a job application email template can be a turning point to elevate your email and help you clear the hiring process.
Things to do to Avoid Misunderstanding in Your Emails
One single sentence or even word can create a misunderstanding, leading you to lose a job. However, your writing can have some unclear sentences creating misunderstanding, that’s why you should take care of few things. Let’s have a look.
- You should be clear about your main objective of email and deliver it properly.
- There is no need to use any jargon and short forms which can confuse the reader.
- Use a respectful tone and keep it formal.
- Your email should have structure, containing short paragraphs and bullet points to create balance.
- Before submission, check your grammar and spelling mistakes. Proofreading is the main key to giving perfection to your email.
- Keep the tone of your email professional.
- Do ask the receiver to clear incase of any confusion.
How to Write an Effective Subject Line?
We all know the importance of catchy subject lines for our email, as it tell the reader about the aim of an email before even reading it. To write effective email subject lines, consider the following strategies:
- Be Concise: Make sure to keep the line short, Maximum by 50 characters, so it looks good and readable on mobile screens too.
- Create Urgency: Try to use words which shows that it is urgent such as “urgent” or “limited time,” to get the attention immediately.
- Personalize: Make sure to include the receiver’s name and number and other details so he feels that it’s customized and interesting.
- Use Numbers: The presence of digits in the subject line attracts readers more and gives clarity, such as ” Top 10 Sportsman Around The Globe”.
- Ask Questions: To create engagement and boost curiosity, ask the questions.
- Incorporate Power Words: Give emotional touch to your subject line which can hook the reader and force him to read the whole email with interest and curiosity.
A/B Test: You can play with different subject lines to see what aligns well with your audience, delivering your approach the best way.
Role of Effective Emails in Creating Your Professional Image
A good email can boost your professional image, showing that your professional side is focused and dedicated. The precise and clear emails covey your thoughts and put your words in a powerful way. This way misunderstandings are not created. A proper, structured email with an accurate subject line, giving a clear message about the aim of the email, shows the value of time and attention of the reader. This project’s professionalism and dedication towards the work build trust and show you as a good communicator.
Not only this, with effective email writing – it shows th positive online presence, creating you a brand. By constant use of proper grammar, spelling, and a polite tone, you can prove your commitment to quality communication. This way you can give attention to small things and make your email ideal. A powerful email with good template, and engaging content and subject line can give rise to better and stronger connections in business world, more than open doors for new opportunities.
Key Elements of a Professional Email Tone
Maintaining the professional tone gets difficult when it comes to writing email. However this thing can’t be avoided as it give your poor impression and leads you to lose job. Keep reading to know Key Elements of maintaining a professional tone.
- Respectful Language: If your tone is disrespectful, your email will be rejected at the first glance. Despite the powerful content, the tone has the most importance. Make sure to opt for positive language and avoid slang to create a positive atmosphere.
- Appropriate Greetings: Always start your email with a formal greeting, such as “Dear” or Hello”. However, it depends on the connection with the receiver. This creates a barrier and maintain the respectful tone.
- Clarity and Conciseness: You should use simple and straightforward approach in the email, focusing on your purpose of email. Don’t use unnecessary jargons and focus on good vocabulary, so it will give overall better impact.
- Positive Framing: Focus on constructive points and maintain an polite tone, which boost engagement and increase chances of positive response.
- Professional Sign-off: End your email with the closing statement and proper sign-off. The presence of these things will make your email professional. Not only this, the most important thing is that your contact details and signature should be there too.
Pros | Cons |
Enhances clarity and reduces misunderstandings. | This can lead to misinterpretations. |
Projects professionalism and builds relationships. | Lacks immediacy, delaying responses. |
Saves time by minimizing back-and-forth. | It may feel impersonal. |
Provides a documented record of communication. | Risks security issues like phishing. |
FAQs
How to follow up on a job application email template?
Here is the email template for job application, let’s have a look.
Subject: Follow-Up on Job Application – [Your Name]
Dear [Hiring Manager’s Name],
Hope you are doing great. I am writing this email to follow up on my application for the [Job Title] position submitted on [Date]. I am still looking forward for having positive response for this great opportunity in [Company Name] and would be grateful if you can share the application status.
Thank you for your time.
Best regards,
[Your Name] [Your Phone Number]How to write an email for a job application email template?
Here is the email template for job application, let’s have a look.
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I am writing to show my passion for [Job Title] position at [Company Name], as mentioned on [Job Posting Source]. With my experience, I am sure I can be right fit of your team.
Please have a look at the resume attached below. I am looking forward for response.
Thank you for considering my application.
Sincerely,
[Your Name] [Your Phone Number]What is the best email address format for job applications
The ideal format consists of your first and last name. Don’t use any nick names, it don’t give professional impact. Let’s have a look.
Conclusion
Mastering the art of writing professional email is really important to convey your message clearly. To give your positive and professional image, it’s significant to put your thoughts properly. Be it a email for follow up or applying for job, you need to clear and the email should be structured and have all basic components. The tone matters a lot, you should be polite and respectful. The email for job application template can be done easily, all you have to make some changes.
No one can deny the role of email play in the job sector, as all communication is done via email. Make sure there is no use of any jargons or short forms which give casual feels to your email. The main thing is to make your subject line exceptional so that it can highlight your aim of email. The job application templates are a savior for you to secure a job. By taking care of best practices in tone, clarity, and professionalism, you can surely achieve the job by giving positive impact of yourself. For any query, please comment below. Thank you!